Everything PlayAreaOS runs for your play area
PlayAreaOS is one browser-based system for the whole venue: the front desk, the play floor, your families, your team and your books. Everything below runs on the tablets, phones and laptops you already own. Here is the full picture, grouped the way a day actually runs.
Front desk & floor
The POS
A fast, tile-based point of sale with shifts and cash counts. The POS keeps selling when the internet drops and syncs when it returns.
Play timers & wristbands
Every child who is playing right now on one board, each clock matched to the colour band on their wrist, with loud time-up alerts.
Digital waivers
Parents scan a QR code and sign once on their own phone. No app, no account, and the signature stays with the family from then on.
Occupancy & capacity
How full the floor is at this moment, against your own capacity figure, so the desk knows when to hold the next family at the door.
Lost-child alerts & lost and found
Raise an alert and it reaches every screen in the venue at once. Found items are logged with a photo, and searched later by whoever is on shift.
Bookings & guests
Party bookings
Birthday requests arrive from your own booking form, priced with your packages, add-ons and deposits, and move through the diary to the day itself.
Customer 360
One record per family: the children, the visits, the passes, the stamps and the spend, so the counter always knows who it is serving.
Passes, memberships & loyalty
Multi-visit passes sold at the POS and punched off visit by visit, and loyalty stamps for the families who keep coming back.
Single-use vouchers
Vouchers you print and hand out to bring a family back, redeemed once at the counter and worth exactly what you meant them to be worth.
Public links & QR codes
The waiver, the booking form, the feedback page and the price list, all as links and QR codes parents open on their own phone. Edit once and it is live.
Comms
Campaigns & reviews
Welcome notes, birthday wishes and next-day thank-yous that send themselves, and a feedback page that brings you more Google reviews.
WhatsApp
One inbox for the venue's WhatsApp, on the same record the POS already keeps, with an auto-reply for the questions families ask every day.
Emailer
A one-off campaign to a named list of families, sent from the venue's own email address — separate from the messages that send themselves.
Live notifications
A sale, a refund, low stock, a new booking, a leave request: the things you want to know about reach your phone the second they happen.
AI in PlayAreaOS
Two jobs, done quietly: answering the family questions that arrive out of hours, and reading a photographed supplier bill into your books.
Team & pay
Staff rota & clock-in
Plan the week, see planned against actual, and know that a clock-in happened at the branch it says it did.
Payroll
Monthly pay runs: salaries, allowances, advances, deductions and leave, with payslips staff read themselves. UAE venues also get the WPS bank file, the MOHRE SIF, gratuity and end-of-service.
Staff forms & checklists
Opening and closing checks, incident notes and the routine forms your venue runs on, filled in on the floor rather than on paper.
Roles & access
Everyone gets the part of the venue their job needs, and approvals travel the way your venue already works.
Money & stock
Finance
Photograph a supplier bill and watch it land in your books. A running profit and loss, fixed assets with depreciation, and VAT the way your venue charges it.
Supply chain
Suppliers, purchase orders, receiving and stock: the buying side of the business on its own tiles, next to the selling side.
Reports
The daily summary, sales by hour, receipts, shifts and payment types, on screen and out to CSV whenever you would rather work the numbers elsewhere.
Forecasting
Expected seats for the days ahead from your own history, booked parties beside them, and a staffing suggestion to plan around. Arithmetic, not magic.
Trust & your data
Multi-branch
Several locations as one organisation, with staff working across them and each branch's cash, shifts and reports kept straight.
Backups & migration
Your records copied off-site every night, with nothing for anyone to remember to run, and a copy of your own data whenever you want it.
Switching to PlayAreaOS
Bring your families, your product list and your opening balances across from your old POS or your spreadsheets, at your own pace, without closing for a day.
Trust & security
Your venue's records kept apart from every other venue, a counter screen that knows who is standing at it, and an off-site copy of your records every night.
See the whole thing run
Open it in your browser, nothing to install. Prefer to start with the numbers? The play area calculators work them out on the page.