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Pricing
PlayAreaOS is billed per organisation, in three plans. Each plan comes with the branches, POS and staff logins a venue its size needs — pick the one that fits you today, and step up whenever you grow. Monthly or yearly (save 20%), in USD.
Compare the plans
Every plan is one price for your whole organisation. Pick the shape of your venue — the branches, POS and logins each plan includes are shown up front.
Front Desk
$99 / month
$79 / mo, billed yearly
Includes 1 branch · 1 POS · 1 login
The counter, run cleanly: sign families in, start the clocks, take the money, close the shift.
- Digital waivers and customer records
- The POS, shifts and cash counts
- Per-child play timers and wristbands
- Multi-visit passes
- Lost and found and feedback
Full Venue
$199 / month
$159 / mo, billed yearly
Includes up to 5 branches · 5 POS · 5 logins
The whole venue — everything in Front Desk, plus what brings families back and keeps the team organised.
- Everything in Front Desk
- Party bookings with deposits
- Loyalty, vouchers and campaigns
- Staff rota and clock-in
- The full reports suite
Venue + Office
$349 / month
$279 / mo, billed yearly
Includes 15 branches · unlimited POS & logins
The back office in the same system as the front desk, so payroll, bills and stock come from the same records the sales did.
- Everything in Full Venue
- Payroll, payslips and UAE WPS export
- Finance: bill scanning and P&L
- Supply chain: purchasing and inventory
- WhatsApp inbox
14-day free trial on every plan — no credit card required.
Plans head to head
| What you get | Front Desk | Full Venue | Venue + Office |
|---|---|---|---|
| Branches | 1 | Up to 5 | 15 |
| POS at once | 1 | 5 | Unlimited |
| Staff logins | 1 | 5 | Unlimited |
| Digital synchronized waivers | Yes | Yes | Yes |
| Digital assigned timers with CTA WhatsApp reminders & extension payment links | Yes | Yes | Yes |
| Multiple passes & subscriptions | Yes | Yes | Yes |
| Party bookings & deposits | – | Yes | Yes |
| Loyalty system & redemption | – | Yes | Yes |
| Vouchers creation & validation | – | Yes | Yes |
| Automated emails: birthday campaigns, win-back vouchers & broadcasts | – | Yes | Yes |
| Staff rota & clock-in | – | Yes | Yes |
| Full reports suite | – | Yes | Yes |
| Payroll & UAE WPS | – | – | Yes |
| AI bills scanning & P&L | – | – | Yes |
| Supply chain: purchasing & inventory | – | – | Yes |
| WhatsApp AI agent, automated campaigns (birthdays & win-back) & timer/extension reminders | – | – | Yes |
How is PlayAreaOS billed?
Per organisation, monthly or yearly, in USD. The organisation is your business account, the thing your staff sign in to, and branches belong to it; tell us how many sites you run and we will explain how that is priced. Nothing to install and no hardware to buy, because PlayAreaOS runs in the browser on the tablets, phones and laptops your venue already owns.
How many branches, POS and logins do I get?
Each plan comes with what a venue its size needs. Front Desk is one branch, one POS and one login. Full Venue up to five branches, five POS and five logins. Venue + Office fifteen branches with unlimited POS and logins. Within your plan, give every person on shift their own login and PIN — that is what keeps the record honest, so you can always see who took a sale, who counted the drawer and whose shift it was. Step up a plan whenever you want more room; running a larger group, email us for a quote.
What your own families pay is a separate matter entirely. Your currency, your VAT rate, your prices and your packages are yours, and they have nothing to do with what you pay PlayAreaOS. To work out what a session of yours needs to cost, the break-even calculator takes your fixed costs, your capacity and your price and returns the visits a day that cover them.
What does it cost to move in?
Bringing your families, your product list and your opening balances across from your old POS or your spreadsheets is part of the subscription, not a separate project with a separate invoice. You go live on a day that suits your venue rather than one you are given. The switching page walks the whole move through, step by step.
What happens if I miss a payment?
A reminder comes before the due date. After it, a three-day grace period keeps waivers and the POS working, so a late payment never stops a Saturday. If the account pauses after that, every customer, waiver and sale stays exactly where you left it, and paying switches it all back on.
What if I cancel, upgrade or downgrade?
Send the request from the subscription page inside the app and the PlayAreaOS team actions it for you. On cancelling you keep full access to the end of the period you have paid for, your records are kept safely for a year in case you come back, and nothing is ever charged after you cancel.
How do I start?
Every new account starts with a 14-day free trial and no card is needed to begin. Open the app with the Start free trial button, or email info@playareaos.com and tell us about your venue. The contact page lists what to include so the first reply already has a bundle in it.
Questions
What does PlayAreaOS cost?
It is billed per organisation, monthly or yearly, in USD: Front Desk 99 a month, Full Venue 199 a month, Venue + Office 349 a month. Each plan comes with the branches, POS and staff logins a venue its size needs: Front Desk one each; Full Venue up to five branches, five POS and five logins; Venue + Office fifteen branches with unlimited POS and logins. If you run more than one site, email info@playareaos.com with your venue type, city and number of sites for a group quote.
Is the price per venue, per branch or per staff member?
Per organisation. The organisation is the business account your staff sign in to, and branches belong to it. If you run more than one site, email the team with the number of branches and they will explain how that is priced.
Is there a charge for moving my data across?
No. Bringing your families, your product list and your opening balances over from your old POS or your spreadsheets comes with the subscription. The switching page walks the whole move through.
Can I change bundle later?
Yes. Send the request to upgrade, downgrade or add an extra tile from the subscription page inside the app, and the PlayAreaOS team actions it for you.
Does my venue stop working if a payment is late?
Not straight away. A reminder comes before the due date and a three-day grace period afterwards keeps waivers and the POS working. If the account then pauses, everything stays where you left it and paying switches it all back on instantly.
Do I need to buy any hardware?
No. PlayAreaOS runs in the browser on the tablets, phones and laptops you already own, so there is nothing to buy and nothing to install.